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BARINV PRO · Platform modules

Everything the night runs on — and exactly how real each piece is.

BARINV PRO is a venue operating system: inventory, dispatch, guests, VIP service, sales, staff, and finance in one command center. Every module below carries an honest status label — we never present roadmap as live.

Live now Operational module In development Roadmap Future intelligence layer
Interactive platform preview

See BARINV PRO in action.

Pick a module — the console on the right runs a short, illustrative workflow. Sample operational data only; status labels are honest.

Guest List · TonightLive now
VIPGuest A added to tonight's listRSVP
TABLEAssigned table T04 · party of 6Reserved
DOORGuest A arrived 22:40Checked in
CRMHigh-value guest last attended 3 eventsRoadmap
Illustrative workflow preview · sample data
The night lifecycle

One loop, eight stages, zero gaps.

Every BARINV PRO module exists to serve one stage of this loop — and to feed the next.

BeforePlan & Setup — event, bars, staff, expected stock.
DuringDispatch · Serve · Return · Verify — the live night.
AfterReport & Learn — variance, accountability, next time.
  1. Planevent & artist decisions
  2. Setupnight, bars, staff, stock
  3. Dispatchwarehouse → bars
  4. Servebartenders pour the night
  5. Returnpartials & leftovers back
  6. Verifyweight & count truth
  7. Reportvariance & accountability
  8. Learnnext night gets smarter
Ecosystem map

One core. Every module feeds it.

Core operating platform · events · movement ledger · roles

Dispatch & Inventory · Live nowRequest · Delivered · Taken · Return workflows with bartender and station accountability on every move — plus mid-service transfers and logged variance corrections.

Barback Link · Live nowBarbacks work from their own phone, browser only — 6-digit event code, event-scoped Take / Return / Delivered / Request, working offline and syncing on reconnect.

Smart Scale · OperationalWeight-level truth for bottle accountability — Scan → Weigh → Save, especially partial bottles. Terminal device in development.

POS / Square · Live nowLive POS and Square sales intelligence, with variance intelligence in development.

Guests & VIP · Live nowGuest list and VIP service on the night, with CRM guest history on the roadmap.

Analytics · Live nowEnd-of-night and per-event analytics and reports, with a reviewable audit trail.

Staff Ops · RoadmapStaff scheduling, attendance, and reliability — roster live now, full module on the roadmap.

Manager AI Agent · RoadmapThe roadmap intelligence layer — guided decisions built on your venue's real operational history.

Honest status

Live now vs roadmap, at a glance.

What ships in BARINV PRO today, and what's on the roadmap — clearly separated, never blurred.

CapabilityStatusNotes
Event & night setupLiveBars, stations, staff, expected stock.
Staff & staff access codesLiveRoles, assignments, event-scoped access codes.
Dispatch / stockroomLiveRequest · Delivered · Taken · Return, attributed.
Bars (multi-bar)LiveMany bars, one console.
VIP / tables / bottle serviceLiveGuest list and VIP tables through the night.
Inventory & movement ledgerLiveLive ledger by item and by bar.
POS / Square syncLiveSales mapped against movement.
Reports & exportLiveReports Suite · CSV / Excel / PDF.
Events LogLivePer-event timeline, staff activity, movement history and exportable audit trail.
Barback LinkLivePhone-based, event-scoped barback access.
Smart Scale (in app)LiveBottle-weight truth in BARINV PRO today.
Auto sales-vs-stock varianceIn devAutomated variance intelligence.
Smart Scale terminal deviceIn devDedicated counter terminal.
Manager AI AgentRoadmapGuided decisions from your history.
Event Creation AgentRoadmapDraft a night's setup automatically.
Artist & event researchRoadmapResearch feed for booking decisions.
Sales / attendance forecastingRoadmapPredict guests, peaks and revenue.
Staff recommendationRoadmapStaffing from reliability history.
Inventory / PAR predictionRoadmapPredictive stock preparation.
Usage reasonsRoadmapExplain why stock moved.
Advanced AI reportsRoadmapEvent-performance learning over time.
BizWizz Agent expansionRoadmapBroader business-intelligence assistant.

Status labels are honest — roadmap items are clearly marked and not sold as live.

Module by module

The BARINV PRO platform modules.

Mock panels are illustrative previews with sample labels — not customer data.

Event & night setup

Live now
  • Create the night: name, date, bars, stations
  • Auto-generated 6-digit staff access codes
  • Opening stock import (CSV) per bar
  • Night status & operational checklist

Inventory · Warehouse · Liquor room

Live now
  • Item master with sizes, cases, costs & images
  • Par levels per item and station
  • Warehouse → bar transfers & returns
  • Partial-bottle support with weight fields
  • Every movement on an audit-ready ledger

Dispatch

Live now
  • Request · Delivered · Taken · Return workflows
  • Bartender / station accountability on every move
  • Mid-service transfers between bars
  • Inline variance corrections, logged as adjustments

Barback Link

Live now
  • Own phone, browser only — no app install
  • 6-digit event code · event-scoped access
  • Take / Return / Delivered / Request actions
  • Works offline, syncs when reconnected

Guest List & CRM

Live now CRM history · Roadmap
  • Per-night guest list with types & status
  • VIP and table guests flagged
  • CSV import / export
  • Guest history & CRM profile — roadmap
  • QR / ticketing connection — roadmap
Guest list · Tonight Illustrative preview
VIPGuest A ×4 table 7 · arrived 22:40Checked in
LISTGuest B ×2 promoter listExpected
TABLEGuest C ×6 table 2 · bottle serviceArriving

VIP Tables & Bottle Service

Live now Reservations · Roadmap
  • VIP table planning per night
  • Minimum-spend tracking per table
  • VIP-only items & bottle packages in dispatch
  • Group / host support
  • Reservation & pre-order connection — roadmap
VIP tables Illustrative preview
T7Min spend champagne ×2 · vodka ×1 dispatchedon track
T7 spend72%
T2 spend38%

Smart Scale

Operational module Terminal device · In development
  • Scan → Weigh → Save inside BARINV PRO
  • Bottle verification incl. partials & returns
  • Warehouse-grade end-of-night accuracy
  • Dedicated counter terminal — in development

POS · Square · Sales Intelligence

Live now Variance intelligence · In development
  • Live POS monitor: sales, tips, transactions as they happen
  • Bartender / station activity & performance signals
  • Square sync with per-bar mapping & per-product breakdown
  • Manager live monitoring during service · CSV export
  • Automated sales-vs-stock variance — in development
  • More POS providers — roadmap
Live POS monitor Illustrative preview
$4.2kLive sales Bar 1 · updating from SquareLive
BARTENDER ABartender activity 18 orders / hrActive
−14Vodka 750ml sold 96 · auto-varianceIn dev

Analytics & Reports

Live now
  • End-of-night & per-event reports
  • Variance and staff-accountability reporting
  • Bartender activity & top-item usage
  • CSV / Excel / PDF export
  • Event performance learning — roadmap
Tonight's report Illustrative preview
Returnslogged
Variance2.4%
TOPVodka 750ml most-moved item tonightExport

Events Log

Live now
  • Per-event activity timeline — every action timestamped and attributed
  • Real-time event status: created → active → closing → closed
  • Staff activity feed by event scope
  • Movement, dispatch, and return history per night
  • Exportable event audit trail
Tonight's log Illustrative preview
22:14Night opened by Manager AActive
22:31Bartender A assigned to Bar 1Staff
22:45Sample Vodka 750ml ×12 issued to Bar 1Dispatch
23:08Barback B took Sample Gin 750ml ×2 via Barback LinkLink

Staff Scheduling · Attendance · Reliability

Roster · Live now Full module · Roadmap
  • Staff roster & night access codes — live now
  • Shift invitations with accept / confirm — roadmap
  • Clock-in & attendance tracking — roadmap
  • Reliability scoring from real history — roadmap
  • Replacement suggestions — roadmap
Saturday crew Illustrative preview · roadmap module
BARTENDER ABar 1 lead confirmed 18:02Confirmed
BARTENDER BBarback invited · responds by 20:00Pending
Crew fill7 / 9

Finance · Invoices · Vendors

Live now
  • Suppliers & vendor records
  • Purchase orders — incl. auto-build from par levels
  • Invoice tracking: pending → approved → paid
  • Recipe costing & cost-center / COGS view
  • CSV import / export

Multi-venue Architecture

Built-in · scaling
  • Venue-scoped data model on every record
  • Bars, sections, warehouses per venue
  • Hotels, restaurants, event groups supported by design
  • Running single-venue in production today

Security · Roles · Audit

Live now Full audit log · Roadmap
  • Admin / manager / staff role separation
  • Event-scoped staff codes — no shared logins
  • Venue-scoped data isolation, enforced server-side
  • Movement ledger with full attribution
  • Append-only audit log — roadmap

Manager AI Agent

Roadmap Future intelligence layer
  • Artist research & event potential
  • Event forecast: guests, peaks, revenue range
  • Staffing suggestions from reliability history
  • Inventory preparation estimates
  • Manager approval gate — the Agent never acts alone
Agent output Illustrative preview · not a live feature today
PLANSaturday draft staffing + stock + prep listAwaiting approval

See the full Agent scenario on the overview page.

All module panels above are illustrative previews with sample labels — not live customer data. Status labels reflect the current state of the BARINV platform honestly.
See it on your venue

Walk through the modules that matter to you.

Tell us how your nights run today — we'll show you the modules that remove your specific chaos first, and be straight about what's live versus roadmap.

Request BARINV PRO Demo