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The BARINV ecosystem

BARINV PRO The event-night command center for venues — bars, staff, stock, VIP tables, POS and audit in one system.

BARINV PRO runs the whole event night from one command center — dispatch and stock movement across every bar, VIP tables and minimum-spend, live POS monitoring, barback workflows, live operators and a full audit trail. Run it from the BARINV Admin App on iPhone and iPad, with an AI Manager Agent on the roadmap. Every claim carries an honest status — we never present roadmap as live.

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BARINV PRO · Core platformThe operational control layer for the whole night — inventory, dispatch, staff, and finance in one command center.

Manager AI Agent · RoadmapAn AI roadmap that turns planning into a guided decision workflow, built on your venue's real operational history — upcoming module.

Barback Link · Web accessLightweight web access to the night's workflows — opened from a link, scoped by event code. No app install.

Smart Scale · Scan·Weigh·SaveWeight-level truth for bottle accountability — especially partial bottles, where guessing is where losses hide.

0
Warehouse out
0
Returns logged
0%
Variance risk
RETURN Vodka 750ml Bar 2 → WH · Bartender B OK
ISSUE Tequila 1L ×6 WH → Bar 1 · Bartender A Moving
AGENT Saturday plan draft ready for review Draft
Scan Weigh Save
Illustrative operational preview — sample data
Manager AI Agent · AI roadmap — upcoming module

Meet the BARINV Manager AI Agent.

From artist research to event setup, BARINV's AI roadmap turns planning into a guided decision workflow — built on your venue's real operational history, not generic guesses.

Example scenario · illustrative preview Roadmap
Manager"I'm thinking about booking Tiësto for Vancouver. Should we do it?"
SCANPublic demand signals — social mentions trending upward
HISTORYComparable headline nights — strong bar-spend pattern
AUDIENCEEstimated draw band — high for this market
RISKFee + production cost vs projected bar revenue — medium
DemandHigh
RiskMedium
Staffing6 + 3 crew
Inventory~320 bottles
Draft night setup prepared bars · staff · warehouse prep list Awaiting manager approval
Guided decision workflow
REQUEST Manager request guided questions, no blank forms
RESEARCH Artist research draw, history, comparable nights
FORECAST Event forecast expected guests, peak windows, revenue range
STAFF Staffing suggestions based on reliability & performance history
PREP Inventory preparation par levels & warehouse prep list
APPROVE Final manager approval the Agent never acts without sign-off
The Agent does not replace the manager.

It gives the manager a sharper decision before the night begins. The Agent recommends — the manager decides — BARINV PRO prepares the workflow after approval.

Request a BARINV PRO + Agent Demo Explore AI Agent Roadmap

This module is on the BARINV roadmap and is shown as upcoming capability — not a live feature today.

Artist booking is risky

Expensive decisions, made on incomplete information, weeks before the night.

Staffing mistakes cost money

Over-crewed quiet nights and under-crewed big ones both hurt the same budget.

Inventory errors cut both ways

Waste on one weekend, shortages the next — both from guessing demand.

Information is scattered

The Agent turns social signals, event history, and venue data into one operational plan.

The problem

Where event nights actually leak.

If you run a bar, nightclub, venue, restaurant, or hotel, you've said at least one of these out loud.

"No one knows where the bottle went."

Stock vanishes between warehouse, bar, and the end-of-night count — with no trail.

"Warehouse says sent. The bar says not received."

Two versions of the same movement, and no record to settle it.

"Barbacks move stock without clean accountability."

Fast hands, verbal handoffs, zero attribution when something's missing.

"End-of-night returns are manual and messy."

Partial bottles guessed, counts rushed, reports built from fatigue.

"Managers plan events with memory, paper, and messages."

Staffing, stock, and setup rebuilt from scratch for every single night.

"POS and inventory never agree."

Sales data and stock data live apart, so variance stays invisible.

Why venues run BARINV

What you actually get on the night.

The outcomes operators care about — faster setup, clear accountability, and numbers that finally agree.

Faster event setup

Build the night — bars, stations, staff, expected stock — in minutes, then reuse it.

Clear responsibility

Every move ties to a user, station and timestamp. Answers instead of arguments.

Less night-of confusion

One shared source of truth — no verbal handoffs, no two versions of the same move.

Stockroom control

Warehouse → bar dispatch is requested, delivered and confirmed — not guessed.

VIP & table clarity

Guest list, VIP tables and bottle service tracked cleanly through the night.

Inventory tracking

A live ledger of what left, arrived, came back and remains — by item and by bar.

POS reconciliation

Square sales mapped against movement so variance stops hiding between systems.

Accountability & reporting

Per-event and end-of-night reports with a reviewable audit trail, exportable.

Built for multi-bar, high volume

Many bars and a busy floor stay legible from one admin console.

Decisions before the night

Plan staffing and stock from real history, not memory and paper.

Inside BARINV PRO

A control room, not a spreadsheet.

The BARINV Admin App is the manager's control center for the night — an operational console for dispatch, movement, assignment, and verification, with every action recorded as it happens. Built iPhone- and iPad-first for the floor.

Dispatch Inventory Staff Barback Link Smart Scale
Online Synced Admin
Dispatch control
ISSUE Vodka 750ml ×12 WH → Bar 1 · Bartender A Sent
ISSUE Champagne ×6 WH → Bar 3 VIP · Bartender C Moving
RETURN Gin 750ml Bar 2 → WH · Bartender B OK
Inventory movement
+24 Issued to bars since 21:00 Logged
−6 Partials returned weight-verified Verified
41 Bar 3 count closing check Match
Staff assignment
BARTENDER A Bartender Bar 1 · main floor Assigned
BARTENDER B Barback floor · web link Active
BARTENDER C Bartender Bar 3 · VIP Assigned
Warehouse prep
STAGE Bar 1 par build ×48 vodka · tequila · mixers Staged
PICK VIP order ×12 champagne · ice · garnish Picking
LOW Champagne stock below par for Friday Reorder
Barback Link
BARTENDER B TAKE Gin ×2 → Bartender A · Bar 1 Active
BARTENDER D DELIVERED Ice ×4 → Bar 3 VIP Logged
TOKEN Event code expires 06:00 · event-scoped Scoped
Smart Scale verification
734.6g Vodka 750ml partial return Saved
1120.0g Gin 750ml full · counted Saved
−212.4g Tequila 1L night usage Report
Illustrative console preview — not live customer data.
Design language

Built for the floor, at night.

The BARINV Admin App is designed for dark, loud, fast venues — readable in low light, quick to tap, and honest about status. iPhone- and iPad-first.

Dark, low-light interface

An operational dark UI that stays legible in a dim room without washing out.

Orange means action

One amber accent marks the primary action on every screen — no hunting.

Compact cards & rounded controls

Dense, tappable cards and buttons sized for busy hands mid-service.

Role chips & status badges

Who did what, and where each item stands, shown at a glance.

Dark background Orange · action Green · active / confirmed Amber · warning / in dev Red · critical Gray · muted / pending White · primary text
BARINV PRO · Core platform

The core operating platform of the BARINV ecosystem.

BARINV PRO is not just inventory software. It is the operational control layer for the whole night. Select a capability to see how it works — illustrative preview, sample data.

01 · Event & night setupLive now
NIGHTCreate night name · date · room codeCreated
BARSChoose venue & bars 3 bars · 5 stationsSet
STAFFAssign staff codes issuedAssigned
STOCKOpening stock checklist CSV importReady
Illustrative preview · sample data

This is the short version. Guest list, VIP tables, POS/Square sales sync, analytics, finance & invoicing, staff ops, multi-venue — every module, with honest live/roadmap labels.

Explore the Full Platform Explore the BARINV PRO Platform
BARBACK LINK
Tonight · Bartender B · event link + 6-digit code
TAKE RETURN DELIVERED REQUEST
TAKE Gin 750ml ×2 → Bartender A · Bar 1
RETURN Rum 1L · partial → WH
Barback Link · Web access

Barbacks work from their own phone. No app install.

Barback Link is lightweight web access to the night's workflows — opened from a link, scoped by token to the event. Built for real event-night speed: dark rooms, loud floors, busy hands.

  • Runs in the phone's browser — no full app required
  • Link / token access scoped to the event
  • Take · Return · Delivered · Request workflows
  • Every action recorded by acting user and target bartender or station
  • Part of the same BARINV PRO operational record
BARINV 734.6 g VODKA 750ML · PARTIAL
RETURN Partial verified 734.6 g → saved to event Saved
Scan Weigh Save
BARINV Smart Scale · Connected hardware

Scan → Weigh → Save.

The BARINV Smart Scale brings weight-level truth to bottle accountability — especially partial bottles, where guessing is where losses hide.

  • Scan the bottle, weigh it, save it — seconds per item
  • Bottle weight tracking, including partials and returns
  • Supports taken / delivered / count verification workflows
  • Warehouse-grade accuracy for end-of-night truth
  • Connected scale workflow expands on the roadmap
The full ecosystem

One connected chain, from planning to proof.

Every module feeds the next. Select a step to see what data it creates and passes forward — illustrative preview.

Manager AI AgentRoadmap · future intelligence
CREATESDraft plan demand estimate · staffing & inventory suggestionRoadmap
PASSES →Approved plan to BARINV PRO setupon approval
Illustrative preview · not a live feature today · manager approval required
Who it's for

Built for operations where the night moves fast.

Pick a venue type — see the BARINV PRO workflow it runs on. Illustrative preview · sample data.

Nightclub · fast nightLive now
POSLive POS & sales 3 bars · updatingLive
BARTENDER BBarback Link take / return on phoneActive
T04VIP table bottle service · min spendSeated
RETURNBottle returns partials weighedSaved
Illustrative preview · sample data
Roadmap · Future intelligence

Where the ecosystem goes next.

Planned modules and integrations — listed as roadmap, not current features.

Roadmap

Automated variance intelligence

Live Square sync is here today — next is connecting sales to stock movement so variance surfaces automatically.

Roadmap

Smart scale expansion

Broader scale hardware support and deeper weight-verified workflows across the venue.

Roadmap

Staff scheduling & attendance

Scheduling, attendance, and reliability tracking built on the same accountability records.

Roadmap

Artist & event intelligence

How different artists, promoters, and event types actually perform — in revenue and consumption.

Roadmap

Event commerce

Tickets, VIP tables, and event-night revenue connected to the same operational system.

Roadmap

Predictive inventory planning

Order and prep suggestions based on event type, history, and trends — less guessing, less waste.

Early access

Private launch for selected venues.

BARINV PRO is being introduced in stages with real venues and real event nights. Early access is best for operators who want stronger stock control and staff accountability — and a say in what gets built next.

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Contact

Request a BARINV PRO demo.

Tell us about your operation: how many bars, how your inventory moves today, and your biggest loss-control problem. We'll show you how the BARINV ecosystem would fit your venue.

Or email directly: info@barinv.ca

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