Event & night setup
Create the night: bars, stations, staff assignments, expected demand, and operating rules.
The BARINV ecosystem
BARINV PRO AI-powered inventory and operations intelligence for modern venues.
BARINV connects managers, warehouse teams, barbacks, bartenders, smart scales, and future AI planning tools into one operational system — built for bars, nightclubs, venues, restaurants, hotels, and event businesses.
0
Warehouse out
0
Returns logged
0%
Variance risk
RETURN
Vodka 750ml Bar 2 → WH · Alex
OK
ISSUE
Tequila 1L ×6 WH → Bar 1 · Sarah
Moving
AGENT
Saturday plan draft ready for review
Draft
Scan
Weigh
Save
Illustrative operational preview — sample data
Manager AI Agent · AI roadmap — upcoming module
Meet the BARINV Manager AI Agent.
From artist research to event setup, BARINV's AI roadmap turns planning into a guided decision workflow — built on your venue's real operational history, not generic guesses.
Manager"I'm thinking about booking Tiësto for Vancouver. Should we do it?"
SCANPublic demand signals — social mentions trending upward
HISTORYComparable headline nights — strong bar-spend pattern
AUDIENCEEstimated draw band — high for this market
RISKFee + production cost vs projected bar revenue — medium
DemandHigh
RiskMedium
Staffing6 + 3 crew
Inventory~320 bottles
Draft night setup prepared bars · staff · warehouse prep list
Awaiting manager approval
Guided decision workflow
REQUEST
Manager request guided questions, no blank forms
RESEARCH
Artist research draw, history, comparable nights
FORECAST
Event forecast expected guests, peak windows, revenue range
STAFF
Staffing suggestions based on reliability & performance history
PREP
Inventory preparation par levels & warehouse prep list
APPROVE
Final manager approval the Agent never acts without sign-off
The Agent does not replace the manager.
It gives the manager a sharper decision before the night begins. The Agent recommends — the manager decides — BARINV PRO prepares the workflow after approval.
This module is on the BARINV roadmap and is shown as upcoming capability — not a live feature today.
Artist booking is risky
Expensive decisions, made on incomplete information, weeks before the night.
Staffing mistakes cost money
Over-crewed quiet nights and under-crewed big ones both hurt the same budget.
Inventory errors cut both ways
Waste on one weekend, shortages the next — both from guessing demand.
Information is scattered
The Agent turns social signals, event history, and venue data into one operational plan.
The problem
Where event nights actually leak.
If you run a bar, nightclub, venue, restaurant, or hotel, you've said at least one of these out loud.
"No one knows where the bottle went."
Stock vanishes between warehouse, bar, and the end-of-night count — with no trail.
"Warehouse says sent. The bar says not received."
Two versions of the same movement, and no record to settle it.
"Barbacks move stock without clean accountability."
Fast hands, verbal handoffs, zero attribution when something's missing.
"End-of-night returns are manual and messy."
Partial bottles guessed, counts rushed, reports built from fatigue.
"Managers plan events with memory, paper, and messages."
Staffing, stock, and setup rebuilt from scratch for every single night.
"POS and inventory never agree."
Sales data and stock data live apart, so variance stays invisible.
Inside BARINV PRO
A control room, not a spreadsheet.
BARINV PRO runs the night as an operational console: dispatch, movement, assignment, and verification — every action recorded as it happens.
Dispatch
Inventory
Staff
Barback Link
Smart Scale
Online
Synced
Admin
Dispatch control
ISSUE
Vodka 750ml ×12 WH → Bar 1 · Sarah
Sent
ISSUE
Champagne ×6 WH → Bar 3 VIP · Maya
Moving
RETURN
Gin 750ml Bar 2 → WH · Alex
OK
Inventory movement
+24
Issued to bars since 21:00
Logged
−6
Partials returned weight-verified
Verified
41
Bar 3 count closing check
Match
Staff assignment
SARAH
Bartender Bar 1 · main floor
Assigned
ALEX
Barback floor · web link
Active
MAYA
Bartender Bar 3 · VIP
Assigned
Warehouse prep
STAGE
Bar 1 par build ×48 vodka · tequila · mixers
Staged
PICK
VIP order ×12 champagne · ice · garnish
Picking
LOW
Champagne stock below par for Friday
Reorder
Barback Link
ALEX
TAKE Gin ×2 → Sarah · Bar 1
Active
DENA
DELIVERED Ice ×4 → Bar 3 VIP
Logged
TOKEN
EVT-0614 expires 06:00 · event-scoped
Scoped
Smart Scale verification
734.6g
Vodka 750ml partial return
Saved
1120.0g
Gin 750ml full · counted
Saved
−212.4g
Tequila 1L night usage
Report
Illustrative console preview — not live customer data.
BARINV PRO · Core platform
The core operating platform of the BARINV ecosystem.
BARINV PRO is not just inventory software. It is the operational control layer for the whole night — venues, events, staff, stock movement, and accountability in one system.
Venue & business control
Multi-venue, multi-business architecture — one bar or a hospitality group, cleanly separated.
Warehouse & bar sections
Stock lives in defined locations — and every move between them is recorded.
Staff accountability
Every action ties to the acting user, target bartender, station, item, timestamp, and event.
Taken · Return · Delivered · Count
The four movements that define a night, captured as structured records — not notes.
Inventory movement logs
A live ledger of what left, what arrived, what came back, and what remains.
Manager dashboard
Tonight at a glance: movement, returns, variance risk, and staff activity in real time.
Reports & audit trail
End-of-night and per-event reports with a reviewable audit trail — answers, not arguments.
BARBACK LINK
Tonight · Alex · token EVT-0614
TAKE
RETURN
DELIVERED
REQUEST
TAKE
Gin 750ml ×2 → Sarah · Bar 1
RETURN
Rum 1L · partial → WH
Barback Link · Web access
Barbacks work from their own phone. No app install.
Barback Link is lightweight web access to the night's workflows — opened from a link, scoped by token to the event. Built for real event-night speed: dark rooms, loud floors, busy hands.
- Runs in the phone's browser — no full app required
- Link / token access scoped to the event
- Take · Return · Delivered · Request workflows
- Every action recorded by acting user and target bartender or station
- Part of the same BARINV PRO operational record
BARINV
734.6 g
VODKA 750ML · PARTIAL
RETURN
Partial verified 734.6 g → saved to event
Saved
Scan
Weigh
Save
BARINV Smart Scale · Connected hardware
Scan → Weigh → Save.
The BARINV Smart Scale brings weight-level truth to bottle accountability — especially partial bottles, where guessing is where losses hide.
- Scan the bottle, weigh it, save it — seconds per item
- Bottle weight tracking, including partials and returns
- Supports taken / delivered / count verification workflows
- Warehouse-grade accuracy for end-of-night truth
- Connected scale workflow expands on the roadmap
The full ecosystem
One connected chain, from planning to proof.
Every module feeds the next. That chain is what makes BARINV an ecosystem instead of another inventory app.
- Manager AI Agentplans the night
- BARINV PROevent & venue setup
- Warehousestock prepared & issued
- Barback Linkfield movement logged
- Bartendersreceive · use · return
- Smart Scaleweight-level verification
- Reportsvariance & analytics
Who it's for
Built for operations where the night moves fast.
Nightclubs
Bars
Event venues
Restaurants
Hotels
Warehouses
Multi-location hospitality groups
Roadmap · Future intelligence
Where the ecosystem goes next.
Planned modules and integrations — listed as roadmap, not current features.
POS / Square integration
Connect sales data with stock movement so variance becomes visible automatically.
Smart scale expansion
Broader scale hardware support and deeper weight-verified workflows across the venue.
Staff scheduling & attendance
Scheduling, attendance, and reliability tracking built on the same accountability records.
Artist & event intelligence
How different artists, promoters, and event types actually perform — in revenue and consumption.
Event commerce
Tickets, VIP tables, and event-night revenue connected to the same operational system.
Predictive inventory planning
Order and prep suggestions based on event type, history, and trends — less guessing, less waste.
Early access
Private launch for selected venues.
BARINV PRO is being introduced in stages with real venues and real event nights. Early access is best for operators who want stronger stock control and staff accountability — and a say in what gets built next.
Contact
Request a BARINV PRO demo.
Tell us about your operation: how many bars, how your inventory moves today, and your biggest loss-control problem. We'll show you how the BARINV ecosystem would fit your venue.
Or email directly: info@barinv.ca